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Digital accounting system registration process simplified

THE Bureau of Internal Revenue (BIR) said it will no longer require taxpayers to obtain a “permit to use” (PTU) when registering their computerized accounting systems (CAS).

Revenue Memorandum Circular (RMC) No. 5-2021, issued by BIR Commissioner Caesar R. Dulay on Jan. 8, provides for simplified registration processes for CAS, computerized books of account and its components, including the electronic storage system (ESS), middleware and other similar systems.

The new circular replaces RMC No. 10-2020.

Nevertheless, the BIR said other documents are still needed for the registration of such systems, which consist of a sworn statement, sample printouts of receipts, invoices and books of account, a copy of the audit trail, and completed BIR forms.

It said the application for authority to use CAS or its components is also no longer required when applying to register.

During the registration process, the BIR will also not require demonstrations or pre-evaluation before they can be used. These platforms will be subjected to post-evaluation by the Revenue District Office (RDO).

Those already holding a PTU for the system do not have to apply again as these will still be considered valid.

Should major changes occur or updates to the software, taxpayers have to submit a new application for registration, or else the current PTU or registration will be revoked. In case of minor changes, a written notice detailing the changes made must be sent to the RDO or large taxpayers office.